Still doing everything via email? Get organised fast with these 5 productivity apps

productivity-apps

If you’re looking for a better way to organise your business projects, tasks and team communication and collaboration, here are five productivity apps that are worth taking a look at.

All of these productivity apps (also known as project management tools) have been selected because the user interface is easy to navigate, the design is uncluttered and the mobile app version works well, too.  Mobile connectivity is an absolute must-have so you can keep up-to-date anywhere, any time. So long, email!

ClickUp

Pros:

  • Easy to set up as soon as you create your “forever free” account
  • Different dashboard views available depending on the details you wish to see (also available on mobile)
  • ‘Drag ‘n’ Drop’ feature to re-order projects (“spaces”)
  • Multiple assignees for when you have more than one person working on a task
  • Ability to create your own names for status of tasks.

Cons:

  • Due dates assigned to tasks has to be enabled first, it is not set by default
  • Cannot assign a task to yourself without having to select your own profile
  • Unable to copy or set tasks as repeat tasks.

Pricing:

Forever Free version with 100MB storage, $5/month per user (if you pay annually) with unlimited storage & unlimited projects.

Verdict:

There isn’t much not to like about ClickUp, with a really simple interface and a walk-through to get you started, you’ll be better organised within minutes. I was also very pleased to receive an excellent response and follow-up to queries I made about the app (i.e. the “View all tasks” feature I sought was developed and launched within 2 weeks!)

View ClickUp


Redbooth

Pros:

  • Link emails directly and with one or two clicks turn them into tasks
  • Lots of project templates ready for you to use
  • Ability to mark tasks as urgent, copy tasks and set as repeating tasks
  • Gantt Charts ready with one click
  • Generate productivity reports to see where you’re at.

Cons:

  • Task pane – need to save every change individually rather then all at once
  • No options for dashboard view, and mobile view is very basic.

Pricing:

Free version 2GB storage for up to 5 projects (or “workspaces”). $5/month per user for unlimited projects + 5GB storage. $15/month per user for unlimited workspaces + 50GB storage + more business integrations.

Verdict: 

Redbooth has pretty much everything you need at a great price point.

View Redbooth


Asana

Pros:

  • Easy to add tasks and sub-tasks in Dashboard
  • Quickly view tasks you have assigned to others
  • Set timer to start when you begin a task (great for time billing)
  • Can mark any task as dependent upon another task being completed (Premium version only)
  • Create custom project templates (Premium version only)
  • Send or forward emails to create tasks/projects automatically

Cons:

  • Can’t set up a task as a repeating task

Pricing:

Free version has unlimited projects and up to 15 users. $9.95/month per user for unlimited projects + unlimited users. $15/month per user for unlimited workspaces + 50GB storage + more business integrations.

Verdict: 

Asana was created by one of the co-founders of Facebook. Need we say more? Well, okay, the interface is delightfully simple to navigate.

View Asana


Samepage

Pros:

  • Easy to set up with step-by-step prompts
  • Great chat feature plus video calls (group video calls in Pro version)
  • Link files as well as video
  • Edit files within the app and changes are live for everyone to see
  • Amazing list of features in free version

Cons:

  • Only 10 pages (closest thing to projects) available in free version

Pricing:

Free version has up to 10 teams plus 1GB storage. Pro version is $7/month per user for unlimited projects + 1TB of storage.

Verdict: 

Samepage is billed as a team collaboration tool, and it is a great option for those businesses who have a lot of team meetings.

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ProWorkflow

Pros:

  • An enormous range of features and integrations
  • Integration with QuickBooks, Xero + more
  • Free access for your clients and sub-contractors

Cons:

  • Busier dashboard due the higher level of integrations and features
  • Some views look like spreadsheets.

Pricing:

From $10/month solo user with 10 active projects + 5GB storage. $20/month per user for Professional plan with unlimited projects + 25GB storage. $30/month per user for Advanced plan with unlimited projects + 50GB storage.

Verdict:

ProWorkflow has all the bells and whistles, with integrated billing and invoicing solutions. In particular, out of all the apps listed here, the mobile view is probably the best I’ve seen.

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The productivity apps listed here are alternatives to apps such as Trello and Basecamp. Pricing is in $US dollars and correct at the time of publication.